{"id":176653,"date":"2024-07-08T08:42:27","date_gmt":"2024-07-08T06:42:27","guid":{"rendered":"https:\/\/www.voyages-d-affaires.com\/?p=176653"},"modified":"2024-09-27T13:11:32","modified_gmt":"2024-09-27T11:11:32","slug":"cegid-ideesrecues-expense-account","status":"publish","type":"post","link":"https:\/\/www.voyages-d-affaires.com\/en\/cegid-ideesrecues-expense-account","title":{"rendered":"Conventional wisdom on expense claims #2: paper is safer than electronic invoicing"},"content":{"rendered":"

Some people are still convinced that paper \"<\/strong>does not lie\"<\/strong>Paper is safer\", \"it's better in the event of an audit, it won't break down\". Let's take a look at these misconceptions, which are costing companies dearly if they haven't converted to paperless expense management. <\/strong>

Paper is - very - expensive: <\/strong>According to M\u00e9dia Livre Services, the price of paper will rise by 40% between 2022 and 2024. A figure that will make those who are careful photocopy their receipts in order to keep a legitimate record of them before sending them to the accounts department, print their expense claims in duplicate and send them in individual envelopes, pale into insignificance...

Paper ends up taking up space: <\/strong>physical storage takes up a company's expensive m\u00b2 of floor space, although some groups outsource archiving by renting boxes on the outskirts of the company.

Paper isn't immortal: <\/strong>with time, everything goes. And your documents become altered or illegible. What do you do in the event of an inspection? And in the event of loss, fire or natural disaster? Imagine that your storage space has been flooded...

Paper is not environmentally friendly: <\/strong>Paper manufacture requires large quantities of water and energy, as well as numerous chemical products. According to the French Environment and Energy Management Agency (Ademe), between 17 and 20 % of the world's felled trees are used in the paper industry.

Paper doesn't work: <\/strong>the note processing cycle alone is much longer, the time it takes for the employee to collect all their notes at the end of the month, send them by email or post, have them validated by the manager, then entered by the administrators, sent to the accounts\/HR department and then reimbursed. This can sometimes take weeks or even months.

Paper is a waste of time:<\/strong> calculate how much time your teams spend on daily filing, organising documents into folders, annual archiving and handling in the event of an audit or Urssaf inspection.

With paperless expense management solutions such as Cegid Notilus<\/a>You'll save time, money and be more productive. You also comply with legislation in the event of an inspection. And you relieve everyone of greater well-being at work<\/strong>. <\/p>\n\n\n\n