"There's no point"... And if! Because themission order is the contract that binds the employer to its travelling employee. It defines the framework, safety conditions and scope of responsibilities. Article l411-2 of the Social Security Code stipulates that accidents occurring outside the workplace and normal working hours are not recognised. The absence of a mission order could therefore be interpreted as negligence on the part of the employer, with serious consequences both legally and in terms of the company's reputation.
As far as the employee is concerned, it also means that he or she will be reimbursed for travel-related expenses (fuel, train or plane tickets, hotels, meals, etc.), in accordance with the travel policy.
"It's only for the public sector". Of course, the public sector is obliged to do this - because it involves the commitment of public funds - but the private sector is not exempt. All companies have an obligation to "duty of care. Article L. 4121-1 of the French Labour Code stipulates that ".the employer must take the necessary measures to ensure the safety and protect the physical and mental health of workers." This obligation applies all the more in countries exposed to health, social, meteorological, terrorist or political risks, the list of which is unfortunately growing. It's obviously much more comfortable to know exactly where your colleague is when the unexpected happens. Which is why, since COVID, employees have been required to declare their teleworking days so that, in the event of an incident or virus on site, the employer is informed of the teams' geographical location.
"It's just more administration". While this may seem a daunting prospect to some, the administration involved in the mission order is in fact a simple and straightforward process. investment in risk prevention. This gives clear guidelines to employees and establishes an official communication channel for travel-related updates, which can be invaluable as mentioned above. You can simply use ready-to-use mission order templates.
There's no doubt that, depending on the configuration of your company, the multiplication of mission orders can quickly become time-consuming. But you can automate them with certain travel management solutions! Such is the case with Cegid Notiluswhich includes both expense reports AND the traveller roadmaps. This is the advantage of a centralised platform: employees can book their own journeys (by train, plane or hotel), which can be validated by management, and travellers can be tracked in real time. It enables immediate reactivity in the event of risk or accident, and ensures rapid reimbursement of business expenses. In addition, decision-makers have financial visibility of bookings made and therefore of the cash flow involved.
So don't let business travel become a source of risk for your staff and your organisation. Edit your travel orders or, better still, adopt comprehensive travel management software for security, compliance and peace of mind.
To find out more Complete guide to business travel (legal framework, obligations and trends)
