I've got my Excel matrix! It is the comfort of habit that is a reassuring solution for its familiarity and flexibility. Yet nearly 88% Excel spreadsheets contain errors. This raises critical questions aboutdata integrity and the risk of non-compliance. In addition, for the checking supporting documents you continue to use the paper route, which is not a good idea (read our previous article). You are not exempt from re-entering the information for the accounts and you will undoubtedly allow duplicates and errors in amounts to pass through without being able to easily check where the potential fraud lies (are you really sure that this expense has not already been submitted in another file?)
I've got my ERP! Although it is a behemoth in many respects, in terms of its robustness and its ability to integrate various business functions, ERP has reached its limits. It lacks the functional depth of a specialist solution. The complexity Adding a "customised brick", thinking about needs beforehand and then deploying it leads to inefficiencies, not to mention the high cost of customisation. For example, will you be able to automatically adjust the reimbursement of mileage allowances according to the number of kilometres already travelled during the year? Track spending on business cards? Easily identify guests and count meal vouchers or control cross-invitations? That's not what ERP is for.
We've developed a tailor-made in-house solution! It's a source of pride for the teams, but customisation comes at the price of longevity: it remains a non-transferable model (if the pearl who created it disappears, who can take over and understand the code?), with little scope for evolution in terms of maintenance or regulatory changes. What's more, it requires a significant initial investment in time and resources. Another obvious point is that specific developments are often designed more 'for' the administrator than for the user, who suffers from outdated ergonomics and user experience.
And then... expense management software is expensive!
Quick calculation of your Financial and human ROI Did you know that...
- Managers save between 40 and 70 % of time by eliminating scanning, data entry, checking and archiving tasks.
- La fraud is kept under control because you are alerted if there are duplicates or if authorised amounts are exceeded...
- La travel policy no more favours, no more inequality, no more sense of injustice between employees
- Your employees enjoy a intuitive and efficient solution 7/7 and 24/24 and enter their expenses in a matter of seconds with integrated and reliable OCR recognition
- The controllers display the advanced dashboards to analyse and act quickly
- La legal compliance is covered in the event of an Urssaf audit or inspection
So don't remain anchored in the methods of the past and dare to switch to a new way of thinking. modern solution as Cegid Notilus which will be satisfactory for everyone involved: employees will save time, approvers will have effective control tools at their disposal, and accountants will benefit from simplified integration with the accounting I.S. as well as digital archiving of all documents.
